August 12, 2026
Nobody at your company decided to build an AI data archive. You have one anyway.
Your engineers paste code into an assistant to debug it. Your sales team lets a notetaker sit in on customer calls. Every one of those was a sensible choice by a competent person, and not one of them went through a committee.
Things are quietly accumulating as a result.
Information you treat as proprietary now sits with vendors whose standard terms were not written to keep it confidential.
Recordings exist of conversations about your customers.
None of this is a crisis today. It is an inventory problem. Inventory problems are cheap to fix early and expensive to fix under pressure.
The moment it stops being cheap is predictable: a diligence questionnaire before a raise, a senior engineer leaving for a competitor, a customer who becomes unhappy. That is when someone asks which tools you use and what they kept, and the honest answer is that nobody knows the complete story.
Worth an afternoon this quarter before someone else starts asking the questions.
Ariadne Latorre is a Florida Supreme Court certified mediator and a software engineer. She mediates business and commercial, insurance and risk allocation, LegalTech and information governance, HOA and community, and court-ordered matters, in English and Spanish, in Miami and virtually worldwide.